The term Thame Hockey or 'us' or 'we' refers to the owner of the website, The term 'you' refers to the user or viewer of our website.

We are committed to respecting your privacy. This notice is to explain how we may use personal information we collect before, during and after your membership with us. This notice explains how we comply with the law on data protection, what your rights are and for the purposes of data protection we will be the controller of any of your personal information.

This notice applies to you if you are either:

an individual player/participant of hockey who has registered his/her interest in participating in the sport competitively and/or whose details we have collected from one of our affiliated clubs, schools, universities, through competition registration or other third-party referral.
a coach, teacher, technical official or umpire who has registered for membership to find out more about the training courses and accreditation services we offer; or
a fan, participant or supporter of hockey who has contacted us to purchase any of our online merchandise and/or signed up to receive updates about upcoming events, offers and ways to get involved further with hockey.

PERSONAL INFORMATION WE MAY COLLECT FROM YOU

When you sign up for membership with us, for a Competition, register as a ‘Hockey Maker’ or purchase a product from us, you may provide us with or we may obtain personal information about you, such as information regarding your:

personal contact details that allows us to contact you directly such as name, title, address, email addresses and telephone numbers;
date of birth;
gender;
membership details including start and end date;
records of interactions with us such as telephone conversations, emails and other correspondence and your instructions to us;
bank, credit/debit card and other payment details you provide so that we can receive payments from you and details of the financial transactions with you;
use of and movements through our online portal, passwords, personal identification numbers, IP addresses, user names and other IT system identifying information;
records of your attendance at any events or competitions hosted by us;
images in video and/or photographic form and voice recordings; and
marketing preferences so that we know whether and how we should contact you.

Players/Participants

If you are a player/participant who has registered his/her interest in participating in the sport competitively, you may also provide us with or we may obtain the following additional personal information from you;

identification documents such as passport and identity cards and visas;
details of any school, club and/or county membership;
details of next of kin, family members, coaches and emergency contacts;
records and assessment of any player rankings, gradings, assessments or ratings, competition results, details regarding events/matches/games attended and performance (including that generated through player pathway programme);
any disciplinary and grievance information;
any details required for the purposes of awarding scholarship funding or grants (including any means testing.

Coaches and officials (including Team Managers)

If you have registered with us to receive more information about our coaching/teaching accreditation/qualification scheme and/or any of our education and teaching programmes you may also provide us with or we may obtain the following additional personal information from you:

any coaching code or official number;
your current affiliated club or other organisation (if applicable);
coaching/teaching qualification and/or officiating history and any player rating (if any);
accreditation/qualification start and end date;
identification documents such as passport, utility bills, identity cards, etc...

SPECIAL CATEGORIES OF PERSONAL INFORMATION

We may also collect, store and use the following “special categories” of more sensitive personal information regarding you:

information about your race or ethnicity, religious beliefs and sexual orientation;
information about your health, including any medical condition, health and sickness records, medical records and health professional information; and
biometric information about you, for example fingerprints, retina scans.

We may not collect all of the above types of special category personal information about

you. In relation to the special category personal data that we do process we do so on the basis that

the processing is necessary for reasons of substantial public interest, on a lawful basis;
it is necessary for the establishment, exercise or defence of legal claims;
it is necessary for the purposes of carrying out the obligations and exercising our or your rights in the field of employment and social security and social protection law; or
based on your explicit consent.

Thame Hockey Club

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